Referral

Referral is a process that puts a member on probationary status. The purpose of referral is two-fold.

1. Provide an incentive for a member to improve his or her conduct
2. Serves as a notification for future houses that this member's behavior may warrant scrutiny.

Any future contracts that the member on referral may have already signed are “held” for a predetermined period as written on the Referral Form.

Intention

Referral is a way of encouraging behavioral change, and is therefor used in the presence of uncooperative behavior. Most frequently, this behavior is not supporting the shift team and house members by not performing their house or suite chores.

Referral is a totally reversible process and therefore can be used fairly freely. It is not intended to be a form of punishment.

Procedure

If as a house you decide to put a member on referral it can be done in one of four ways:

1. By the House Treasurer and one other House Officer, for nonpayment.
2. By the Work Manager and another House Officer, for non-work.
3. By a petition signed by a simple majority (⅖) of house or 20 house members whichever is lower, for generally unacceptable or uncooperative behavior (see Chapter 2 and 16 of the ICC Standing Rules or your house constitution).
4. By a vote of the house at a house meeting for any of the reasons listed above. In this case, the member must be notified in advance and a reasonable attempt must be made to allow the member to attend and speak in his/her defense.

Documentation

Within 48 hours of the decision to place a member on referral:

1. Complete a Referral Form and submit it to the Director of Member Services to be placed in the member's file.
2. Notify the member placed on referral by giving them a copy of the referral form which specifically explains the grounds for referral and what actions are required for removal.
3. (Optional) Post the referral somewhere in the House, usually in the dining rooms or on the board next to the laundry room.

Member Notification

The member being placed on referral must be notified prior to being placed on referral to review documentation and reasoning. If you or your house decides to put someone on referral for uncooperative behavior, you must hold an open or closed referral hearing and inform the member in question in writing, including email, 4 days prior to the hearing and an effort should be made to allow them to attend and speak in their defense.

Removal

To be taken off referral and retain their future contract, the member must fulfill the terms and conditions outlined on their Referral Form or otherwise be released by a house vote. However, if there is not enough time for terms and conditions to be met, the House can also vote to allow the member to sign a contract while on referral.

Appeals

Appeals are possible through DART, please see the ICC Member Guide to Referral.

External Links

See the Member Guide to Referral